Executive Board Members

The President presides at all Board and regular Club meetings, utilizing a prepared agenda, and guided by Parliamentary procedure. The President prepares the “President’s Message” that is part of the monthly newsletter. The President is knowledgeable about each Officer’s responsibilities and assures that they are fulfilled. The President represents the Club by attending as many District and State meetings as possible.

The Vice President assumes the duties of the President when the President is unable to. The Vice President schedules the programs for the monthly Club meetings. When the Almanac is received, the Vice President sends relevant sections to each of the Standing Committee Chairpersons.

In consultation with the President and Board Members, the Treasurer prepares the annual Club budget. The Treasurer and the President are the official signers for Club expenditures and other relevant documents. The Treasurer collects and records all monies for Club activities and functions. The Treasurer assures that all required documents regarding Club finances are filed in compliance with established due dates.

The Recording Secretary prepares minutes of the Board and Club meetings, distributes them to the members, and makes any corrections or changes to the minutes, as needed. At monthly Club meetings, the Recording Secretary reads the minutes of the previous meeting to the members for approval. The Recording Secretary maintains an historical file of all Club minutes.

The Corresponding Secretary prepares the monthly newsletter that includes important and timely information for the members. She obtains the “President’s Message” that is the first page of the newsletter. The newsletter is emailed or mailed to members prior to the monthly Club meeting. The Corresponding Secretary responds to written communications external to the Club and prepares communications originating from the Club members.